Overview

Description

We Work to Protect Investors. Join our Team.

The Financial Industry Regulatory Authority (FINRA) is seeking a well-qualified individual for our Associate Specialist opening in Washington, DC. To be considered for this position, please submit your resume through our career site at www.finra.org/careers – no phone calls, please.

Job Summary:

The position supports FINRA programs by acting as a primary point of contact for the use and management of Cvent SMMP support and the registration tool. The position touches all aspects related to the FINRA registration system and serves as liaison between other departments using Cvent registration to execute the programs through this system. The primary responsibility of this role is to oversee the success of the Cvent Event Management tool, while continuing to introduce new and innovative ways to improve experience. In addition, this position serves as administrative assistant to meeting planners and provides on-site registration management for FINRA conferences. Position directs Cvent internal clients on management process and distribution of events through the Cvent System.

Essential Job Functions:

  • Meeting planning of FINRA in-house meetings, pop up meetings and events that occur at various FINRA locations across the country.
  • Managing rooming lists for FINRA events, meetings and programs with hotels.
  • Independently manage all aspects of multiple events using Cvent Event Management Software tool on a daily basis. Use HTML to create documents for external mailings.
  • Create Email Templates for cross-business mailings in cvent
  • Build strong relationships with liaisons of various FINRA departments to provide registration content that is in line with the meetings goals and objectives.
  • Create and proof event invitations, confirmations, and final reports.
  • Launch programs according to timelines.
  • Post weekly reports to SharePoint and distribute to staff liaisons.
  • Run ad-hoc specialty reports from Cvent (Printing and proof name badges, tent cards, signs, attendee lists, and registration reports).
  • Shipment of all conference materials; including managing freight pick up, deliveries, packing and tracking boxes
  • Extensive vendor RFP role using the Cvent Supplier Network system – tracking and documenting first and second proposal bids

Other Responsibilities

  • Process and code payments in the @work automated tool system.
  • Establish payment options for programs  and online registration (i.e. ACH transfer)
  • Cvent account review.  Review, organize, and deactivate any unnecessary information with the Cvent account. (i.e. deleting unused contact types, organizing media and document library, etc.)
  • Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
  • Coordinate purchase requisitions and contract processing.
  • Assist planner with monitoring sleeping room pick-ups, tracking and reporting RFPs, maintaining monthly meeting calendar and other various administrative tasks.
  • Set and prepare onsite committee meetings.
  • Must be able to think through challenges and find results independently

Qualifications

Education/Experience Requirements:

  • Proficiency in Cvent event management software required.
  • Cvent certification preferred.
  • Bachelor’s degree preferred with equivalent work experience.
  • Three years of office experience with a minimum of one year in meeting and conference planning.
  • Excellent interpersonal and communication skills, both verbally and in writing.

Working Conditions:

  • Work is performed in an office environment at FINRA with FWA offered.
  • Overnight travel is required.

To be considered for this position, please submit a cover letter and resume. A writing sample may be required as part of the submission.

The information provided above has been designed to indicate the general nature and level of work of the position. It is not a comprehensive inventory of all duties, responsibilities and qualifications required.

Please note: If the “Apply Now” button on a job board posting does not take you directly to the FINRA Careers site, enter www.finra.org/careers into your browser to reach our site directly.

FINRA strives to make our career site accessible to all users. If you need a disability-related accommodation for completing the application process, please contact FINRA’s accommodation help line at 240.386.4865. Please note that this number is exclusively for inquiries regarding application accommodations.

In addition to a competitive salary, comprehensive health and welfare benefits, and incentive compensation, FINRA offers immediate participation and vesting in a 401(k) plan with company match. You will also be eligible for participation in an additional FINRA-funded retirement contribution, our tuition reimbursement program and many other benefits. If you would like to contribute to our important mission and work collegially in a professional organization that values intelligence, integrity and initiative, consider a career with FINRA.

Important Information

FINRA’s Code of Conduct imposes restrictions on employees’ investments and requires financial disclosures that are uniquely related to our role as a securities regulator. FINRA employees are required to disclose to FINRA all brokerage accounts that they maintain, and those in which they control trading or have a financial interest (including any trust account of which they are a trustee or beneficiary and all accounts of a spouse, domestic partner or minor child who lives with the employee) and to authorize their broker-dealers to provide FINRA with duplicate statements for all of those accounts. All of those accounts are subject to the Code’s investment and securities account restrictions, and new employees must comply with those investment restrictions—including disposing of any security issued by a company on FINRA’s Prohibited Company List or obtaining a written waiver from their Executive Vice President—by the date they begin employment with FINRA. Employees may only maintain securities accounts that must be disclosed to FINRA at one or more securities firms that provide an electronic feed (e-feed) of data to FINRA, and must move securities accounts from other securities firms to a firm that provides an e-feed within three months of beginning employment.

As standard practice, employees must also execute FINRA’s Employee Confidentiality and Invention Assignment Agreement without qualification or modification and comply with the company’s policy on nepotism.

About FINRA

FINRA is an independent, non-governmental regulator for all securities firms doing business with the public in the United States. FINRA works to protect investors and maintain market integrity in a public-private partnership with the Securities and Exchange Commission (SEC), while also benefiting from the SEC’s oversight. In its role as investor guardian, FINRA is informed, but not influenced, by the industry that it regulates. FINRA’s independent regulation plays a critical role in America’s financial system–all at no cost to taxpayers.

FINRA touches virtually every aspect of the securities business—from registering and educating industry participants to examining securities firms; writing rules; enforcing those rules and the federal securities laws; informing and educating the investing public; providing trade reporting and other industry utilities; and administering the largest dispute resolution forum for investors and registered firms. FINRA uses technology powerful enough to look across markets and detect potential abuses. Using a variety of data gathering techniques, we work to detect insider trading and any strategies firms or individuals use to gain an unfair advantage.

In today’s fast-paced and complex global economy, FINRA is a trusted advocate for investors, dedicated to keeping the markets fair and proactively addressing emerging regulatory issues before they harm investors or the markets. FINRA operates from Washington, DC, and New York, NY, with other offices around the country.

To apply for this job please visit finra.taleo.net.


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