Our Client, a non-profit firm is seeking a Senior Director, Compliance & Policy.
Over the past 80 years, the firm has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. The organization also helps people whose lives have been harmed to conflict of disaster.
The Purpose of the Role
The Senior Director of Donor Compliance and Policy is responsible for organizational compliance with statutory donor rules and regulations. The Senior Director manages a team that reviews grants and contracts, creates administrative policies, and safeguards adherence to procedures to ensure that all of the firms staff, project partners, subcontractors, and sub-awardees are in compliance with Non-European and European donor and local government requirements. The Senior Director provides guidance to relevant staff to improve their understanding of the terms and conditions of grants and contracts by providing donor compliance advice and training so that programs are delivered with minimized compliance risk.
KEY ACCOUNTABLITIES AND MAJOR RESPONSIBILITIES
• Serve as a key partner, relationship builder, and leader within Global Awards Management Unit (AMU), and strengthen collaboration with the companies departments, UK and other European offices, and IRC’s international and domestic offices.
• Set a high standard for field support, as well as Program Quality Unit staff.
• Work with VP AMU and UK office to recruit and develop a high performing workforce.
• Create and maintain a results-driven, action-oriented and empowering culture that values donor compliance and understands its benefits.
• Develop strategies to support positive change management and harness the depth of knowledge and experience of the teams to champion new ways of working together.
Systems Development (20%)
• Provide senior management guidance to support all aspects of the award processes.
• Develop policies, guidelines, procedures, standards, work processes, manuals, metrics and methodologies for a successful and comprehensive grant management system, in coordination with other stakeholders as needed.
• Ensure that tools, systems and procedures existing throughout the organization support timely and accurate reporting to all users of grant information.
• Collaborate with Finance, the Ethics and Compliance Unit, the Office of the General Counsel, Operations, and the firms global network to promote and monitor continuity, accuracy, and adherence to key organizational processes, as well as donor rules and regulations.
• Assist with developing and maintaining strong working relationships with donors, key partners and stakeholders, both internally and externally, within a multi-disciplinary, multi-cultural environment
Grants Management and Reporting (40%)
• Serve as the formal grants management point of contact with statutory and other donors with ongoing, formal grant management frameworks throughout the organization, particularly with regards to Grants.gov, Grants Solutions, APPEL, and other platforms.
• Provide sophisticated and definitive (in conjunction, if necessary, with the Office of the General Counsel) advice on the interpretation and application of statutory donor laws, regulations, processes and procedures in the companies work. Converts statutory language to workable solutions.
• Ensure robust organizational systems and controls for maintaining compliance with prime and sub-award requirements.
• Whenever necessary, develop standard templates and terms and conditions for award documents, sub-awards, contracts and other guidance documents as needed.
• Ensure effective and efficient operations in the areas of prime and sub-award administration (grants, cooperative agreements and commercial contracts).
• Ensure accuracy of manual and electronic award files at all levels of the organization.
• Develop tools and indicators to ensure quality and timeliness of all aspects of award processing and management.
• Centralize the administration of sub-awards and develop requisite guidance to field offices to ensure its success.
• Maintain close coordination on issues related to PVS, RAM, FFATA, IATI, and other donor requirements.
• Support, and at times lead, communications with donors regarding compliance matters and contract negotiations.
• Assist in trouble-shooting issues as they arise.
• Ensure that sub-awards are being effectively monitored at different levels of the organization, as appropriate.
Training and Capability Building (20%)
• In coordination with the Director of Training and Curriculum Design, develop and present compliance training on donor rules and regulations, and sub-award processes, to field offices and other grants staff throughout the organization.
• Provide support to the compliance and sub-award teams to develop training and provide capacity building to field staff.
• Liaise with donor relations and analytics team to disseminate changes in donor compliance practices and analyze impact.
• Up to 30% of responsibilities involve international travel.
KEY RELATIONSHIPS: All pillars within Ethics and Compliance Unit, Finance, Office of General Counsel, International Programs Department, US Programs, Policy and Practice, Global Supply Chain, Global Partnerships and Philanthropy
• At least 15 years of relevant professional experience, demonstrating increasing responsibility with operations and programs, inclusive of the project management lifecycle in international NGOs or equivalent.
• Demonstrated experience and expertise in interpreting and applying statutory and regulatory language in executing awards and contracts from statutory entities and in maintaining a current knowledge of changes in the language, application and enforcement of this language.
• Developed understanding of professional business standards required to create a high performing and accountable environment.
• Experience in organizational problem solving, operations, high performance management in complex but low resource organizations.
• Demonstrated knowledge and prior experience working with major statutory donors, including but not limited to the United States Agency for International Development (USAID), DFID, ECHO/EuropeAid, UN agencies (UNHCR, Unicef, UNOCHA), SIDA, World Bank, Global Affairs Canada, Australian Aid, and others.
• Previous experience with international nonprofit organizations preferred.
• Previous experience providing compliance training in a multicultural setting.
• High level of attention to details in all aspects of work responsibilities.
• Excellent interpersonal skills to effectively interact with all levels of staff and partners.
• Proven ability to create and maintain effective systems for managing information, and tools for making information accessible and understandable to a broad audience.
• Able to explain complex legal, regulatory, and administrative information to a broad range of individuals from various backgrounds.
• Proven experience and ability to motivate and manage personnel in a dynamic and growing work environment.
• Prior senior management experience required.
• Working knowledge of database applications, word processing and Excel. Experience with Enterprise Resource Planning systems a plus.
• Rigorous and critical thinker, able to ask probing clear questions and drive toward solutions quickly.
• Capacity to analyze complex problems and identify both quick win solutions and medium to long term strategies.
• Strong interpersonal skills, collegial and collaborative, high energy, and creative leader.
• Excellent written and verbal communication skills
• Experience in international contexts preferred.
Please send resumes to Jack Kelly – JKelly@ComplianceSearch.com